How does Hivemend connect to our tenant?

Through read-only admin consent in Microsoft Entra ID — no agents to deploy, nothing to install. Most teams are connected in about 10 minutes.

Can it change anything in our Microsoft 365 environment?

No. Access is read-only Graph API. Hivemend never modifies licenses, users, or settings — every recommendation is yours to review and act on.

Where do the savings numbers come from?

From your tenant’s own sign-in and usage data, priced at Microsoft list prices. The calculator on this page uses typical waste-rate assumptions (14% base, 35% add-on); a connected tenant sees its real numbers.

What do we get for the renewal negotiation?

A renewal plan with dollar-quantified deltas per SKU, exportable as a CFO-ready PDF report and an Excel workbook, plus per-user evidence behind every recommendation.

Which licenses does it cover?

Microsoft 365 base tiers — E3, E5, F3, and Business plans — plus add-ons like Copilot, Power BI Pro, Power Apps Premium, and Project. The full Microsoft SKU catalog ships with the product.

How current is the data?

Hivemend syncs your tenant daily. Microsoft’s own usage reports lag about 48 hours, so new activity appears within a day or two.

Is pricing really flat?

Yes — every feature in every tier. The band is set by licensed user count alone; there are no per-user fees.

How is this different from hiring a licensing consultant?

A consulting engagement typically runs $10K–50K and hands you a snapshot. Hivemend watches your tenant continuously, for a flat monthly fee, with the evidence attached.

Microsoft 365 License Optimization

Get usage‑based recommendations throughout the year to reduce license waste and create a data‑driven renewal plan—fast.

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app.hivemend.com/licenses

Renewal Planning118 Days Until Renewal

Current: $707,160/yrPlanned: $608,160/yr

PlanningCurrentAdd SKURenewal InsightsExport

SKU	Purchased	Assigned	Planned	Price/mo	Planned Annual	Delta
Microsoft 365 E3	900	810	748	$36	$323,136	-$65,664
Microsoft 365 E5	250	244	246	$57	$168,264	-$2,736
Microsoft 365 F3	350	344	347	$8	$33,312	-$288
Microsoft 365 Copilot	200	186	129	$30	$46,440	-$25,560
Power BI Pro	120	111	111	$14	$18,648	-$1,512
Project Plan 3	60	48	51	$30	$18,360	-$3,240
Total (6 SKUs)					$608,160	-$99,000

Microsoft 365 E3 prices rise 8% in July 2026, and EA volume discounts were eliminated in November 2025 — the renewal math has changed.

You’re paying for licenses nobody uses.

Licenses outlive the people and projects they were bought for. Seats stay assigned after employees leave, add-ons go untouched after pilots stall — and every renewal locks in last year’s overspend for another term. Ten unused Copilot seats: $3,600 a year.

Hivemend connects read-only, finds the licenses nobody is using, and turns them into dollar-quantified recommendations and an exportable renewal plan. Not two days of admin-center exports. Not a $10K–50K consultant.

Security-first design
~10 minute setup
No agents to deploy

56%of enterprise M365 licenses are inactive, underutilized, oversized, or unassigned

12%of assigned licenses sit on disabled or departed accounts

12–18%typical spend reduction when corrected

Here’s what that looks like in your tenant.

Every recommendation is built from your tenant’s own sign-in and usage data — dollar-quantified, segmented, with confidence you can check.

Recommendations you can defend

Usage data becomes recommendations with the evidence attached: 62 Copilot seats idle 60+ days — $22,320 a year — segmented by how long they’ve sat, so you reclaim the safest first.

Waste

Reclaim unused Copilot licenses

$1,860/mo62

Last updated 2 days ago

$900/mo implemented

Summary

62 Copilot-licensed users show no paid Copilot activity in 60+ days, representing $1,860/month in savings with a maximum potential savings of $22,320/year if not acted on.

Affected Users

Inactive 90+ days27 users$810/mo

Inactive 60-89 days19 users$570/mo

Never activated16 users$480/mo

All affected users62 users$1,860/mo

Resolution Progress

62 pending30 implemented8 dismissed38 of 100 resolved
$900/mo saved

Catch what offboarding missed

Accounts get disabled; their licenses stay assigned. Hivemend cross-references assignments against account status and last sign-in — 75 licenses here, $2,700 a month — and department tracking routes the cleanup to the right owner.

Reclaim licenses from disabled accountsWaste

Name	Department	Last Sign-In	Status	License	Savings/mo
Dana Whitfield	Finance	Sep 18, 2025	Disabled	Microsoft 365 E3	$36/mo
Marcus Oyelaran	Sales	Nov 3, 2025	Disabled	Microsoft 365 E5	$57/mo
Priya Raghavan	Operations	Oct 9, 2025	Disabled	Microsoft 365 F3	$8/mo
Tomas Borgen	Marketing	Dec 12, 2025	Disabled	Microsoft 365 E3	$36/mo
Alicia Fuentes	IT	Jan 26, 2026	Disabled	Microsoft 365 E5	$57/mo
Rob Kowalczyk	Customer Success	Feb 2, 2026	Disabled	Microsoft 365 E3	$36/mo
All affected users	75 users				$2,700/mo

Identified, captured, and counting down

Numbers a CFO can verify: $8,706 a month identified, $3,840 already captured, 118 days to renewal. The gap between current and planned spend is your negotiation position.

Savings Opportunity

$8,706/mo

Pending savings

137 users$4,560/mo125 units$4,146/mo

Savings Captured

$3,840/mo

Captured savings · current renewal plan

90 users$3,360/mo16 units$480/mo

Renewal Countdown

118 days

Renews Oct 6, 2026

Current$707,160/yrRenewal$608,160/yr

Hivemend also catches overlap — like paying for a standalone license that’s already included in a bundle you own.

AI Licensing Advisor

Ask what your renewal numbers mean.

The AI Licensing Advisor is grounded in your tenant’s actual licensing, usage, and renewal data — ask what a price increase does to your run rate, and get the evidence with the answer.

We're renewing in four months and Microsoft is raising prices — what should we do?

High confidence

Your renewal lands in 118 days — just after July's price increase adds about $32,400 a year at your current 900 E3 seats.

The fastest levers are your pending recommendations: 62 unused Copilot seats, 75 licenses on disabled accounts, and 125 purchased-but-unassigned — $8,706 a month in total, supporting a renewal plan $99,000 below your current run rate.

I'd start with the Copilot reclaim — its largest segment is 90+ days inactive, the highest-confidence evidence we track.

Current license inventoryPending actionable recommendationsCurrent vs planned renewal totals

How it works

Connect

Grant read-only admin consent through Entra ID. No agents to deploy, nothing to install — most teams are connected in about 10 minutes.

Analyze

Hivemend syncs your tenant daily, maps usage by user and department, and turns what it finds into dollar-quantified recommendations — each with confidence and per-user evidence.

Renew

Turn recommendations into a renewal plan, track captured savings as you go, and export the CFO-ready PDF renewal report and Excel workbook for negotiation.

Savings estimator

Run your renewal math.

Set your license counts to see what typical waste rates suggest you could save each year.

Base licenses

Microsoft 365 E3$36/user/mo900 seats

Microsoft 365 E5$57/user/mo250 seats

Microsoft 365 E7$99/user/mo0 seats

Assumes 14% typical base-license waste (12–18% range).

Add-ons

Microsoft 365 Copilot$30/user/mo0 seats

Power BI Pro$14/user/mo0 seats

Power Apps Premium$20/user/mo0 seats

Project Plan 3$30/user/mo0 seats

Assumes 35% of add-on seats unused (25–45% range).

Estimated annual savings

$67,200–$100,800

Central estimate

Microsoft 365 E3$54,400
Microsoft 365 E5$23,900

That’s ≈ 13× the Professional subscription ($6,000/yr).

Estimates based on typical waste rates for organizations of similar size. Actual results depend on your tenant’s licensing and usage.

Connect read-only and see your actual number.

Pricing

One flat fee. Every feature.

Every feature in every tier — pick the band that matches your licensed user count.

Standard

For teams managing up to 1,000 licensed users.

$250/mo

$3,000/yr · Save 17%

Best fit for most first-time Hivemend rollouts

Inventory and usage analytics
Recommendation engine and savings tracking
Renewal planning workspace and AI advisor access

Professional

For teams managing between 1,001 to 2,000 licensed users.

$500/mo

$6,000/yr · Save 17%

Higher seat band for complex mid-market renewals

Everything in Standard — same features, no gating
Covers 1,001–2,000 licensed users
Same flat fee — no per-user pricing

Standard pays for itself at 7 recovered Microsoft 365 E3 licenses.

2,001+ licensed users — contact sales.

Security

Built for security-first IT teams.

Read-only Graph API access: Hivemend requests read-only scopes — it can’t change anything in your tenant.
Entra ID SSO: Sign-in runs through your Microsoft Entra ID and inherits your MFA and Conditional Access policies.
Full audit logs: Every data access and admin action is recorded.

FAQ

Common questions.

Stop renewing licenses nobody uses.

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